Executive Committee Roles

The descriptions of the various roles are listed below for your information:

Commodore:

• Chair executive committee meetings,
  
• Provide overall direction to the executive committee,
  
• Conduct member meetings,
  
• Ensure that minutes are taken at meetings and circulated to executive committee and/or membership
  
• Conduct member surveys and publicize results.
  

Vice Commodore/Activities Director:

• Oversee detail planning and implementation of the events of the association.
  
• Solicit one or more coordinators from among the membership for each major event to assist in organizing and running the event.
  
• Ensure that rendezvous announcements are provided to communications director and posted to web site
  
• Publicize rendezvous and meetings with Pacific Yachting and other West Coast boating magazines. 
  

Membership Director:

• Maintain member data on the website database.
  
• Attempt to maintain a list of all other CS boats and owners in the Pacific Northwest as prospective members. 
  
• Collect membership dues.
  
• Prepare and distribute membership data lists.
  
• Maintain albums documenting the history of CS West.
  
• Manage burgee inventory and distribution.
  
• Use email distribution list to notify members of upcoming events 
  

Treasurer:

• Receive and account for all money. 
  
• Maintain bank account.
  
• Pay all bills.
  
• Prepare financial reports. 
  

Communications Director:

• Assemble, edit and publish newsletter four times per year.
  
• Liaise with the webmaster in the maintenance of the CS West website. 
  
• Update website with upcoming events 
  

Technical Director

• Provide advice and references on technical issues.
  
• Organize/present technical seminars at rendezvous (s).
  
• Maintain inventory of items owned by CS West such as crab cooker, tension gauge 
  

Raffle Director

• Arrange for raffle tickets to be sold at events. 
  
• Buy prizes - within budget approved by the Executive Committee. 
  
• Conduct the raffles.
  
• Keep track of inventory value of prizes for year-end financials. 
  
• Formula for raffles which results in a break even scenario: Prizes are donated or bought at discount - average cost $20; One prize per couple; Expected raffles sales $10 per couple; Number of prizes roughly equal to 50% of couples participating in the raffle.